Harrison County Board of Supervisors May 14, 2026 Chairman Brian Rife called the meeting to order at 9:00am in the Harrison County Boardroom with members Tony Smith and Rebecca Wilkerson in attendance. Motion to approve the tentative agenda was made by Smith, second by Wilkerson. Motion carried. Minutes from May 7th were approved on a motion by Wilkerson, second by Smith. Motion carried. Minutes from May 13th were approved on a motion by Wilkerson, second by Rife. Rife Aye. Wilkerson Aye. Smith Abstained. Attendance: Auditor Megan Reffett, Paul Rhoten, Michele Stirtz, Lary Clark, John Rasmussen, David Weigelt, Rick Sell, Cheryl Hellstrom, Garrett Klutts, Jason Knickman, Mitch Flaherty, Shelia Phillips, Roger Marshall, Todd Denton, Scott Thomas Drainage The Board met as trustees for various drainage districts including Brian Rife, Tony Smith, & Rebecca Wilkerson, Trustees. Also present, Michelle Kersten, Drainage Clerk. The following were discussed: C&R Levee and South Nobles Lake Drainage District Invoice An invoice in the amount of $81.21 to the Times Reporter for publication of a joint meeting with Pottawattamie County for the C&R Levee and South Nobles Lake Drainage District was unanimously approved on a motion by Wilkerson and seconded by Smith. Little Sioux & Crane Inter-County Drainage District Assessments On unanimous approval, by a motion from Smith, second by Wilkerson, a 65% assessment was set for the Little Sioux Inter-County Drainage District, and a 236.18% assessment was set for the Crane Inter-County Drainage District. Soldier Valley Tube Replacement Project Rife and Kersten discussed how Rick Shearer, Shearer Contractors, had concerns on a large drainage tube in the Soldier Valley Drainage District that showed obvious signs of deterioration. Shearer believed the whole tube would need a replacement and received an estimated cost of $37,500.00 for this project. The amount of $37,500.00 for the Soldier Valley tube replacement project was unanimously approved on a motion by Wilkerson and seconded by Smith. Public Hearing for Interfund Loan to E911 Chairman Brian Rife opened the public hearing as advertised. Updates from a joint meeting held on April 17th were given regarding the need and how the other funding will occur. E911 Director Mitch Flaherty gave comments on what the project entails and why it is necessary to update the current system. No comments from the public were heard. There was discussion between the board and the E911 director regarding the repayment plan. Motion to close the public hearing by Smith, second by Wilkerson. Motion carried. Resolution Authorizing Loan to E911 Resolution 2026-009 WHEREAS, pursuant to notice published as required by law, the Board of Supervisors has held a public meeting and hearing upon the proposal to institute proceedings for the authorization of a Loan Agreement in an amount not to exceed $150,000 to the Harrison County E911 Board in order to provide funds to pay the costs of new radio equipment; and WHEREAS, the funds will be taken out of the County’s General Basic Fund no later than June 30, 2027; WHEREAS, the Harrison County E911 Board will repay the loan by no later than June 30, 2031. An interest rate of 0% will be charged to the Harrison County E911 Board on this loan. THEREFORE, BE IT RESOLVED, the Harrison County Board of Supervisors hereby agrees to the following: *To loan the Harrison County E911 Board an amount not to exceed $150,000 no later than June 30, 2027 from General Basic Fund to the E911 Fund. *Loan will carry an interest rate of 0% *Repayment no later than June 30, 2031. Motion to approve by Smith, second by Wilkerson. Smith Aye. Wilkerson Aye. Rife Aye. Loan Agreement with Harrison County E911 Board Loan Agreement This loan agreement is entered into as of the 14th day of May, 2026 by and between Harrison County, State of Iowa (the “Lender") acting through its Board of Supervisors and the Harrison County E911, State of Iowa, (the "Borrower"). The parties agree as follows: I. The parties discussed this Loan Agreement at a public hearing on May 14th, 2026. 2. The LENDER approved a loan to the BORROWER in an amount not to exceed $150,000 at a ZERO percent interest rate with a repayment schedule no later than June 30, 2031. 3.The BORROWER will use funds from the E911 Fund to repay the LENDER. Motion to approve by Smith, second by Wilkerson. Motion carried. Engineer Update Discussion on the work happening on Jasper Trail. Discussion on the Canal Street bridge and trying to get a fix until the Highway 30 bypass is complete. Resolution 06-0526-SR non-union wages for FY2026 Discussion was held regarding the possibility of moving non-union secondary roads employees to the same raise as union. The union was approved at $.75 per hour and non-union were proposed at 2%. The Board agreed to look at the differences and will bring them back next week. Consider approval of FY27 Salaries for non-elected employees Motion to approve as presented by Smith, second by Wilkerson. Rife Aye. Smith Aye. Wilkerson Nay. Department Bank Reconciliations Harrison County Jail, Recorder, Sheriff, and Treasurer presented their April bank reconciliations for review. Discussion/Action on Job Duties for Risk Manager The Board reviewed the updated job duties that were presented to them last week and reviewed the change from Risk Manager to Safety Coordinator. Attorney Delanty recommended that the safety plan from IMWCA be attached to the job description. Motion to approve the presented job description with the addition of the IMWCA safety plan by Smith, second by Wilkerson. Motion carried. Discussion/Action on Job Posting for Risk Manager The Board reviewed their options and how to proceed. The job description has been condensed from the previous posting so the board felt the salary should be reduced to mirror that. The board requested that it be posted internally for any County employees who are interested. Motion to post the position with the updated job description and salary range of $4,000 - $8,000 by Wilkerson, second by Smith. Motion carried. Control Services Maintenance Contract Motion to approve the contract as presented by Wilkerson, second by Smith. Motion carried. Final Invoice to Franks Design Group for the Courthouse Entry Project Motion to approve the final invoice in the amount of $5,239.87 by Smith, second by Wilkerson. Motion carried. Consider Approval of Handwritten Warrant to US Bank Motion to approve as presented by Smith, second by Wilkerson. Motion carried. Comments Wilkerson – Comments on the Board of Health meeting Cheryl Hellstrom – Comments on the candidate forum Attorney Delanty – Comments on the Board’s video recording resolution With business of the day completed, the Board adjourned on a motion by Smith, second by Wilkerson. Motion carried. ATTEST: Megan Reffett, Auditor Brian Rife, Chairman April 17, 2026 Chairman Brian Rife and members Tony Smith and Rebecca Wilkerson attended the EMA and E911 Commissioners meeting to discuss new radio equipment. Discussion regarding how to finance the project and the possibility of offering a loan from the general fund was held. No official action was taken. ATTEST: Megan Reffett, Auditor Brian Rife, Chairman HCTR 6-3-26
