CITY OF MONDAMIN REGULAR CITY COUNCIL MEETING MINUTES Mondamin City Hall Monday, December 2, 2024 7:00 P.M. 1. Opening of Meeting a. Mayor Jamie Howrey called the meeting to order at 7:00 p.m., leading those present in the Pledge of Allegiance. b. Roll Call Council members present: John Glennie, Mary Seago, Jim Rains, Karen Breyfogle and Chad Wilson. Staff present: Alyx Hirst and Mike Kelley. Public present: None. c. Approval of Agenda Motion to approve the agenda by K. Breyfogle with a second by J. Glennie. Motion carried 5-0. d. Approval of Minutes Motion to approve the November 4th, 2024 meeting minutes by M. Seago and seconded by J. Rains. Motion carried 5-0. e. Approval of All Claims as Presented J. Glennie made a motion to approve all claims as presented and they were seconded by K. Breyfogle. Motion carried 5-0. 2. Public Comments None 3. Community Center/Facility Report The community center manager sent in her report to the city council. Board member John Glennie stated that the Community Center Christmas Party would be held on December 22nd from 4:30 to 7:30p.m. with Santa arriving at 5:30. 4. Library Report The City would like to welcome our new librarian Marla Rife and thank Christine Hussing for her years of service working at the library. Members of the council and the mayor wish her all the best in the future. 5. Fire Department Report None 6. Property Maintenance Report (John Harrison, Bluffs Inspection Service) Council asked Clerk Hirst to follow up on the status of nuisance cases with both the property manager and the city attorney. 7. Old Business None 8. New Business a. Council review and consideration of Pay Application No. 15, Project 180263.01, in the amount of $52,250.00. Pay Application subject to USDA review and concurrence (water plant) K. Breyfogle motioned to approve Pay Application No. 15 in the amount of $52,250.00 to RP Constructors, subject to review and concurrence from USDA. The motion was seconded by J. Rains. Motion carried 5-0. b. Council review and consideration of Pay Application No. 4, Project 180263.01, in the amount of $21,700.28. Pay Application subject to USDA review and concurrence (water meters) K. Breyfogle motioned to approve Pay Application No. 4 in the amount of $21,700.28 to Armodus, subject to review and concurrence from USDA. The motion was seconded by J. Rains. Motion carried 5-0. c. Council review and consideration of Change Order No. 2, Project 180263.01, Water Meter Improvements, in the amount of $2,480.00. Change Order No. 2 subject to USDA review and concurrence. M. Seago motioned to approve Change Order No. 2 in the amount of $2,480.00 to Armodus, subject to review and concurrence from USDA. The motion was seconded by K. Breyfogle. Motion carried 5-0. d. Resolution #2024-18: Resolution Approving the FY2024 Street Finance Report J. Rains motioned to approve Resolution #2024-18. The motion was seconded by J. Glennie. Roll call. All ayes. Motion carried 5-0. e. Appointment of Landfill Commissioner 2024 Discussion. Karen stated she would continue to be on the landfill commission if there wasn’t any interest from the other members. Mayor will appoint 2025 commissioners next month. f. Building Permit 401 N Main St. Motion to approve a building permit for a storage shed at 401 N Main St. by K. Breyfogle and seconded by J. Rains. Motion carried 5-0. g. Tornado Sirens from the Boy Scout Ranch Mayor Howrey stated that he spoke with EMA Director, Bonnie Castillo, regarding the two old tornado sirens at the boy scout ranch. Mike stated that the sirens can be picked up after the first of the year and they will be attached to the poles along with the power boxes so he is looking into transportation options. 9. Mayor’s Report None 10. Clerk’s Report Clerk Hirst reported that both the Annual Finance Report and the Street Finance Report were submitted on time. Alyx stated that she has been working alongside the IDNR and the EPA to gather resident information requested by them regarding the lead service line inventory. 11. Public Works Report Mike stated that he has been helping Armodus LLC with the new water meter project. Discussion regarding front gutters at city hall. Mike will get a quote and report back next month. 12. Commissioner Reports None 13. Other Business M. Seago discussed upcoming meetings with JEO Engineering and DNR Forestry. 14. Adjourn Having no further business to conduct, K. Breyfogle made a motion to adjourn the meeting. Seconded by M. Seago. Motion carried 5-0. The meeting was adjourned at 7:57 p.m. These minutes are as recorded by the Mondamin City Clerk and subject to approval at the next regular city council meeting. Attest: Alyx Hirst City Clerk, City of Mondamin Operating Account City of Mondamin Claims Paid November 5, 2024 through December 2, 2024 Name, Memo, Amount Armodus, LLC, water meters pay app #3 11,780.00 Harrison County Landfill Commission, November 2024 assessment 742.00 Utility Service Co., INC., annual tank maintenance fee 12,964.00 West Harrison National Honor Society, donation from Avenue of Flags 2,000.00 US Postal Service (v), stamps 146.00 Hollman Media, web hosting 45.00 IPERS, fees 0.09 Intuit, payroll subscription fees 37.45 United States Treasury, October 2024 payroll taxes 2,857.58 IPERS, October 2024 IPERS 1,847.20 Hirst, Alyxandria M, payroll 1,528.48 Hussing, Christine C, payroll 889.34 Kelley, Michael R, payroll 3,166.39 Collection Services Center, child support payroll date 11/18/2024 218.30 Windstream, charges for services 322.91 RP Constructors LLC, water plant pay app #14 330,969.27 Midstates Bank (v), internet banking service charge 25.00 Mid American Energy, charges for services 1,146.39 Breyfogle, Karen S, annual payroll 1,325.22 Coyle, Richard T, annual payroll 64.64 Glennie, John J, annual payroll 808.06 Howrey {Mayor}, Jamie, annual payroll 1,172.84 Rains, James A, annual payroll 678.77 Seago, Mary M, annual payroll 678.77 Wilson, Chad L, annual payroll 226.26 Breyfogle, Karen S, annual special meeting mileage 428.80 Seago, Mary M, annual special meeting mileage 21.44 USA Blue Book, water testing supplies 93.15 FNBO (credit card), hydraulic hose, adobe, christmas greenery for planters 531.52 R & S Waste Disposal, charges for services 1,837.00 R & S Waste Disposal, charges for services at senior housing 120.00 WEX BANK, fuel for fire and roads depts 377.65 Harrison County Landfill Commission, December 2024 assessment 742.00 Analytical & Consulting Services, Inc., wastewater testing 594.50 Missouri Valley Times News, publications 301.93 Bomgaars, softener salt, batteries, paint supplies 478.32 Menards - Council Bluffs, ice melt 49.95 JEO Consulting Group Inc., water plant engineering fees 3,811.20 Hawkins, Inc., water chemicals 484.91 Siouxland District Health Department, water testing 14.00 Hollman Media, web development 28.75 PeopleService Inc., charges for services 2,065.00 Crary Huff Law Firm, charges for legal services 580.00 Missouri Valley Times News, publications 187.76 Harrison County REC, charges for services 629.49 USA Blue Book, water testing supplies 174.08 Harrison County Sheriff, law enforcement contract 2,010.00 Dwight Roger Spooner, 2024 lease payment 1,000.00 Collection Services Center, child support payroll date 12/2/2024 218.30 TOTAL 392,419.71 INCOME FOR NOVEMBER 2024 Utility Service Charges $21,234.36 King's Court Housing Rent $3,050.00 Community Center Rentals $300.00 Park Shelter Donations $50.00 Brown's Second Addition Land Sales $1,065.54 USDA Rural Development Grant (Water Plant Project) $204,840.12 Property Tax $8,585.87 Road Use Tax $4,041.84 Local Option Sales Tax $2,614.69 Interest Earned $102.06 Total Income from November: $245,884.48 Attest: Alyx Hirst, City Clerk December 2, 2024 City Council Meeting MVTN 1-1-25
