CITY OF MONDAMIN REGULAR CITY COUNCIL MEETING MINUTES Mondamin City Hall Monday, April 1, 2024 7:15 P.M. 1. Opening of Meeting a. Jamie Howrey called the meeting to order at 7:15 p.m., leading those present in the Pledge of Allegiance. b. Roll Call Council members present: John Glennie, Jim Rains, Karen Breyfogle, Mary Seago, and Terry Coyle. Staff present: Alyx Hirst, Steve Hinkel and Christine Hussing. Public present: Guy Graff, and Sean Freet. c. Approval of Agenda Motion to approve agenda by M. Seago, with a second by K. Breyfogle. Motion carried 5-0. d. Approval of Minutes Motion to approve the February 5th, 2024 meeting minutes by K. Breyfogle and seconded by J. Glennie. Motion carried 5-0. Motion to approve March 4th, 2024 meeting minutes by K. Breyfogle with a second by J. Glennie. Motion carried 5-0. e. Approval of Claims as Presented J. Glennie made a motion to approve claims as presented and they were seconded by K. Breyfogle. Motion carried 5-0. 2. Public Comments None 3. Community Center/Facility Report The community center manager sent in her reports to council. 4. Library Report None 5. Fire Department Report None 6. Old Business a. Water main extension West of Mondamin city limits on Hwy 127 Discussion regarding used filtration equipment that will be available once the new water treatment plant is operational. No action taken. 7. New Business a. Resolution #2024-13: Resolution approving construction contract and bond for the 2024 water meter improvements K. Breyfogle motioned to approve construction contract and bond for the 2024 Water Meter Improvements and moved for its adoption. J. Rains seconded the motion. Roll call. Ayes: Coyle, Breyfogle, Seago and Rains. Glennie abstains. b. Council review and consideration of Pay Application No. 8, Project 180263.01, in the amount of $420105.09. Pay Application subject to USDA review and concurrence K. Breyfogle motioned to approve Pay Application No. 8 in the amount of $420,105.09 to RP Constructors, subject to review and concurrence from USDA. The motion was seconded by J. Glennie. Motion carried 5-0. c. Set Budget Adoption Hearing Date K. Breyfogle motioned to set a public hearing date for the budget adoption on April 29th at 6 p.m. Motion seconded by M. Seago. Motion carried 5-0. d. PeopleService Contract M. Seago motioned to approve the PeopleService Contract and it was seconded by J. Glennie. Motion passed unanimously. e. Tornado Siren Steve stated that the siren is working but it is not spinning. He hopes to get someone to look at it as soon as possible. f. Use of Jimmy King Shelter Clerk Hirst asked the council if she should allow reservations for the Jimmy King Shelter to those that have delinquent accounts with the City of Mondamin. A motion from K. Breyfogle stated that if a person has a delinquent account of more than 90 days with the City of Mondamin, they must make their account current to be able to make a reservation for the Jimmy King Shelter. The motion was seconded by J. Rains. Motion carried 4-1 with a nay from Seago. g. Heritage Days The date is set for June 8th with many activities planned. The parade will kick off the day at 10:30 a.m. Sign-ups for the parade will begin at 9 a.m. h. City Clerk Office Hours Clerk Hirst discussed her schedule with the council to determine if it was necessary to change her office hours due to certain days she will have to leave early. Because the change to her hours is only temporary, it was decided that the office hours will remain the same and Clerk Hirst will post a sign on the door on days she will have to leave early. This will only be for the month of May and the first two weeks in June. i. Spring Clean Up Day The date is set for Sunday, June 2nd from 2 to 4 p.m. Contact Alyx at city hall if you are unsure of what can and can’t be dumped. NO EARLY DROP OFF IS ALLOWED! j. Use of City Owned Lot for Mondamin Community Partners Vendor Fair Mary Seago stated that MCP would like to use the city’s open lot on Maple Street for their vendor fair in case they have a vendor sign up that has large primitive items. K. Breyfogle motioned to approve this request with a second by J. Rains. Motion carried 4-1 as Seago abstains. k. Recodification of Ordinances Table. Clerk Hirst stated she still had work to do on the ordinances and it would hopefully be on the Agenda in May. 1. Building Permit: 200 N Clark This permit was previously approved by the council; however, the resident is not completed with the project. Motion to approve building permit at 200 N Clark by K. Breyfogle and seconded by T. Coyle. Motion carried 5-0. 8. Mayor’s Report None 9. Clerk’s Report Clerk Hirst gave updates on contractor projects planned for this spring and summer. 10. Public Works Report Steve reported on the sewer pipe that burst at the lift station on school property. 11. Commissioner Reports Mary Seago stated that the grant she wrote for the Southwest Iowa Foundation was accepted and the city was awarded $7,500 to install more electrical at the city park. 12. Other Business None 13. Adjourn Having no further business to conduct, M. Seago made a motion to adjourn the meeting. Seconded by K. Breyfogle. Motion carried 5-0. The meeting was adjourned at 9:05 p.m. These minutes are as recorded by the Mondamin City Clerk and subject to approval at the next regular city council meeting. Attest: Alyx Hirst City Clerk City of Mondamin Operating Account City of Mondamin Claims Paid Mar. 5, 2024 through Apr. 1, 2024 Name, Memo, Amount Hinkel, Steven R, payroll, 3,025.82 Hirst, Alyxandria M, payroll, 1,016.44 Hussing, Christine C, payroll, 826.73 Anderson, Roberta M, payroll, 236.67 RP Constructors LLC, pay application 7 (water plant), 140,408.42 IPERS, February 2024 IPERS, 1,059.43 IPERS, fees, 21.00 Intuit, payroll subscription fees, 25.68 United States Treasury, February 2024 payroll taxes, 1,647.26 RP Constructors LLC, Remainder of Pay App #6, 36,413.00 Windstream, charges for services, 322.35 Rock and a Hard Place Cleaning, community center floor maintenance, 2,300.00 Hollman Media, charges for IT services, 45.00 Midstates Bank (v), internet banking service charge, 25.00 R & S Waste Disposal, senior housing garbage service, 120.00 R & S Waste Disposal, charges for services, 1,837.00 Schildberg Construction Co., rock for alleys, 297.15 Mid American Energy, charges for services, 1,415.21 Thiele Geotech, Inc., concrete testing (water plant), 2,230.00 JEO Consulting Group Inc., engineering services (water plant), 5,608.10 VC3, Inc, charges for IT services, 251.34 Harrison County Landfill Commission, 28E agreement for services, 742.00 RQP Jetting LLC, lift station at school, 795.00 WEX BANK, fuel for fire dept. and roads, 666.09 Missouri Valley Times News, publications, 267.35 Southwest Iowa Planning Council, CDBG services, 810.00 AgriVision Equipment Group, JD tractor filters and oil, 150.23 Analytical & Consulting Services, Inc., wastwater testing, 539.50 PeopleService Inc., charges for services, 1,965.00 Harrison County REC, charges for services, 657.64 Siouxland District Health Department, water testing, 14.00 Menards - Council Bluffs, pothole patch and paint for lines, 286.40 Roberta Anderson, community center reimbursements, 171.84 Hollman Media, charges for IT services, 50.00 Office of Auditor of State, periodic exam fee, 1,500.00 Hawkins, Inc., water chemicals, 469.95 Hillyard, community center supplies, 156.73 Crary Huff Law Firm, legal services, 54.00 Bomgaars, chainsaws (fire dept.), 779.98 FNBO (Christine), AED, wall mount, books - King Grant, 1,835.69 FNBO (Steve), coffee brewer, pots and protection plan - (comm. ctr. King Grant), 793.97 Heartland Co-op - Comm. Ctr, propane, 155.96 Heartland Co-op - City, fuel for fire dept., 436.55 Heartland Co-op - fire dept, propane, 239.53 Schildberg Construction Co., rock for alleys, 213.36 Total, 212,882.37 INCOME FOR MARCH 2024 Utility Service Charges, $17,313.59 King's Court Housing Rent, $3,000.00 Rock Sales, $40.00 Dog License, $40.00 Park Shelter, $60.00 Proceeds of Debt - Midstates Loan, $178,585.24 Library Donations, $415.00 CDBG Reimbursement, $38,033.00 Township Contributions, $5,700.00 Property Tax, $2,608.53 Road Use Tax, $2,764.10 Local Option Sales Tax, $2,409.49 Interest Earned, $55.74 Total Income from March: $251,024.69 Attest: Alyx Hirst, City Clerk April 1, 2024 City Council Meeting MVTN 5-1-24
